Operations Guide Index

مركز المعرفة التشغيلية — طيبة للأدوية English Guides الأدلة العربية

🗺️ Full Integrated Operations Flow

This is the complete end-to-end cycle at Tiba Pharma — from purchasing through receiving, QC, warehousing, and sales.

🔢	Step	Detail	Who
1	Purchase Order	Tiba creates PO with Al-Khadra as Supplier	💼 Procurement
↓	System automatically creates Intercompany Sales Order in Al-Khadra
2	Intercompany Sales Order	Al-Khadra receives auto-created SO with Tiba as Customer	🏭 Warehouse — Al-Khadra
↓
3	Pick List	Al-Khadra warehouse picks items using FEFO batch rule	🏭 Warehouse — Al-Khadra
↓
4	Delivery Note	Al-Khadra ships goods to Tiba — stock leaves Al-Khadra	🚚 Logistics — Al-Khadra
↓	System automatically creates Purchase Receipt in Tiba
5	Purchase Receipt	Tiba receives the goods. Store Keeper opens the receipt.	📦 Store Keeper — Tiba
↓
6	Batch + Expiry Assignment	Assign Batch No. and Expiry Date per item line	📦 Store Keeper — Tiba
↓
7	Quality Inspection Template: Shipment	QC Officer fills 5 parameters: Supplier Name · Vehicle No · Seal No · Temperature (10–25°C) · Car Cleanliness	🔬 QC Officer — Tiba
	✅ All Pass → Status: Accepted → QC Officer submits QI ❌ Any Fail → Status: Rejected → Return to Supplier
↓	🔒 System unlocks Purchase Receipt only after QC status = Accepted
8	Submit Purchase Receipt	Store Keeper submits — stock enters Tiba warehouse immediately ✓	📦 Store Keeper — Tiba
↓
9	Purchase Invoice	Finance creates invoice from PR. Verify amounts match supplier invoice exactly.	🏦 Finance — Tiba
↓
10	Payment Entry	Finance pays supplier. Bank balance reduced. Payable cleared. ✓	🏦 Finance — Tiba
⇄	Intercompany match: Al-Khadra also creates Sales Invoice (Steps 9–10). Both invoice amounts must match exactly.

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📈 Sales Cycle (Tiba → Customer)

When Tiba sells to its own customers (separate from the intercompany cycle above).

🔢	Step	Detail	Who
1	Quotation (optional)	Prepare pricing proposal for customer	📊 Sales Team
↓
2	Sales Order	Customer confirms. Stock reserved.	📊 Sales Team
↓
3	Pick List	Warehouse picks items using FEFO batch rule	📦 Store Keeper
↓
4	Delivery Note	Goods dispatched. Stock deducted from warehouse.	📦 Store Keeper
↓
5	Sales Invoice	AR posted. Customer is billed.	🏦 Finance
↓
6	Payment Entry	Customer pays. AR cleared. Cycle complete. ✓	🏦 Finance

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📚 English Guides

Guide	Covers	For	Link
🔗 Intercompany Transaction Flow	PO → IC SO → Pick List → DN → PR → Invoices	💼 Procurement, Finance	Open →
🏭 Store Keeper Guide	Receiving, Batch, QC Handoff, Submit PR, Transfers	📦 Store Keepers	Open →
🔬 Quality Inspection Guide	Shipment template · 5 parameters · QC gate rule	🔬 QC Officers	Open →
📈 Sales Cycle Guide	Quotation → SO → Pick → Delivery → Invoice → Payment	📊 Sales, Finance	Open →
💳 Finance Team Guide	Purchase Invoice · Payment Entry · Bank Reconciliation	🏦 Finance Team	Open →

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📚 الأدلة العربية

الدليل	يغطي	مخصص لـ	رابط
🔗 دورة معاملات بين الشركات	أمر شراء → أمر بيع → إشعار تسليم → سند استلام → فواتير	💼 المشتريات، المالية	افتح →
🏭 دليل أمين المخزن	استلام، دفعات، فحص جودة، تحويلات داخلية	📦 أمناء المخازن	افتح →
🔬 دليل فحص الجودة	نموذج Shipment · 5 معايير · بوابة النظام	🔬 موظفو الجودة	افتح →
📈 دليل دورة المبيعات	عرض سعر → أمر بيع → سحب → تسليم → فاتورة → سداد	📊 المبيعات، المالية	افتح →
💳 دليل فريق المالية	فاتورة شراء · قيد سداد · مطابقة كشف بنكي	🏦 فريق المالية	افتح →

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💡 Key Principles — المبادئ الأساسية

🇬🇧 English Rules
⏳	FEFO — Always pick the batch with the earliest expiry date first
🔒	QC Gate — Purchase Receipt cannot be submitted until QC Officer submits an Accepted Quality Inspection
🔬	QI Template — All shipments use the Shipment template: Supplier Name · Vehicle No · Seal No · Temperature (10–25°C) · Car Cleanliness
⇄	IC Trigger — PO in Tiba auto-creates SO in Al-Khadra; Delivery Note auto-creates Purchase Receipt
❌	No Edit After Submit — Use returns or reverse entries for corrections
⇇	Invoice Match — IC Sales Invoice and Purchase Invoice must match exactly

🇮🇶 المبادئ الأساسية
⏳	FEFO — دائماً اختر الدفعة ذات أقرب تاريخ انتهاء أولاً
🔒	بوابة الجودة — لا يمكن تقديم سند الاستلام حتى يقدم موظف الجودة فحصاً مقبولاً
🔬	نموذج الفحص — جميع الشحنات تستخدم نموذج Shipment: اسم المورد · رقم السيارة · Seal No · درجة الحرارة (10–25) · نظافة السيارة
⇄	التشغيل التلقائي — أمر شراء في طيبة ينشئ أمر بيع تلقائياً في الخضراء
❌	لا تعديل بعد التقديم — استخدم المرتجعات أو القيود العكسية للتصحيح
⇇	تطابق الفواتير — فاتورة المبيعات وفاتورة الشراء يجب أن تتطابق تماماً